MS WORD 2007 TUTORIAL 5

Proofing Features

Introduction

Worried about making mistakes when you type? Don't be. Word provides you with several proofing features that will help you produce professional, error-free documents. In this lesson, you will learn about the various proofing features, including the Spelling & Grammar tool.

Using proofing features

Watch the video! (3:24 min)

Download the example to work along with the video.

Line colors

By default, Word automatically checks your document for spelling and grammar errors. These errors are indicated by colored wavy lines.

• The blue line indicates a contextual spelling error.
  • A contextual spelling error is when an incorrect spelling of a word is chosen. For example, if you writeDeer Mr. Theodore at the beginning of a letter, deer is a contextual spelling error because dear should have been used. Deer is spelled correctly, but it is used incorrectly in this letter.
• The red line indicates a misspelled word.
• The green line indicates a grammatical error.

To use the spelling check feature:

• Right-click the underlined word. A menu will appear.
• Select the correct spelling of the word from the listed suggestions.
• Left-click your mouse on the word. It will appear in the document.

You can choose to ignore an underlined word, add it to the dictionary, or go to the Spelling dialog box.

To use the grammar check feature:

• Right-click the underlined word. A menu will appear.
• Select the correct word from the listed suggestions.
• Left-click your mouse on the word. It will appear in the document.

You can also choose to ignore an underlined word, go to the Grammar dialog box, or find out more information about the word and its usage.

You can also wait and run the spelling and grammar check after completing the document. Click the Spelling & Grammar command on the Review tab.

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MS WORD 2007 TUTORIAL 4

Saving Documents

Introduction

It's important to know how to save the documents you are working with. There are many ways you share and receive documents, which will affect how you need to save the file.

Are you downloading the document? Saving it for the first time? Saving it as another name? Sharing it with someone who doesn't have Word 2007? All of these factors will affect how you save Word documents. In this lesson, you will learn how to use the Save and Save As commands, how to save as a Word 97-2003 compatible document, and how to save as a PDF.

How to save documents

Watch the video! (3:38 min)

Download the example to work along with the video.

To use the Save As command:

• Click the Microsoft Office button.
• Select Save AsWord Document. The Save As dialog box appears.

• Select the location where you want to save the document using the drop-down menu.
• Enter a name for the document.

• Click the Save button.

To use the Save command:

• Click the Microsoft Office button.
• Select Save from the menu.

Using the Save command saves the document in its current location using the same file name. If you are saving for the first time and select Save, the Save As dialog box will appear.

To Save As a Word 97 - 2003 document:

• Click the Microsoft Office button.
• Select Save AsWord 97-2003 Document.

• Select the location where you want to save the document using the drop-down menu.
• Enter a name for the document.
• Click the Save button.

To download the PDF extension:

• Click the Microsoft Office button.
• Select Save AsFind add-ins for other file formats. This will open your web browser to the Microsoft site.
• Follow the instructions on the Microsoft site for downloading the extension.

To save as a PDF:

• Click the Microsoft Office button.
• Select Save AsPDF. The Save As dialog box will appear.

• Select the location where you want to save the document using the drop-down menu.
• Enter a name for the document.
• Click the Publish button.

Compatibility mode

Sometimes you may need to work with documents that were created in earlier versions of Microsoft Word, such as Word 2003 or Word 2000. When you open these types of documents, they will appear in Compatibility mode.

Compatibility mode disables certain features, so you'll only be able to access commands found in the program that was used to create the document. For example, if you open a document created in Word 2003, you can only use tabs and commands found in Word 2003.

If you want access to all of the Word 2007 features, you can save the document in the Word 2007 file format.

To exit Compatibility mode:

• Click the Microsoft Office button.
• Select Save AsWord Document.

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MS WORD 2007 3

MS WORD Text Basics

Introduction

It's important to know how to perform basic tasks with text when working in a word processing application. In this lesson, you'll learn the basics of working with text, including how to insert, delete, select, copy, paste, and drag and drop text.

Working with text

Watch the video! (1:54 min)

Download the example to work along with the video.

To insert text:

• Move your mouse to the location where you want text to appear in the document.
• Left-click the mouse. The insertion point appears.
• Type the text you want to appear.

To delete text:

• Place your cursor next to the text you want to delete.
• Press the Backspace key on your keyboard to delete text to the left of the cursor.
• Press the Delete key on your keyboard to delete text to the right of the cursor.

To select text:

• Place the insertion point next to the text you want to select.
• Left-click your mouse. While holding it down, drag your mouse over the text to select it.
• Release the mouse button. You have selected the text. A highlighted box will appear over the selected text.

When you select text or images in Word, a hover toolbar with formatting options appears. This makes formatting commands easily accessible, which can save you time.

To copy and paste text:

• Select the text you want to copy.
• Click the Copy command on the Home tab.
• Place the insertion point where you want text to appear.
• Click the Paste command on the Home tab. The text will appear.

To drag and drop text:

• Select the text you want to copy.
• Left-click your mouse, and drag the text to the location where you want it to appear. The cursor will have a text box underneath it to indicate that you are moving text.

• Release the mouse button, and the text will appear.

If text does not appear in the exact location you want, you can click the Enter key on your keyboard to move the text to a new line.

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Microsoft Word 2007 Tutorials 2

Tasks to set up and use Word

To minimize and maximize the Ribbon:

• Right-click anywhere in the main menu.
• Select Minimize the Ribbon in the menu that appears. This will toggle the Ribbon on and off.

The check mark beside Minimize the Ribbon indicates that the feature is active.

The new tabbed Ribbon system replaces traditional menus in Word 2007. It is designed to be responsive to your current task and easy to use; however, you can choose to minimize the Ribbon if you would rather use different menus or keyboard shortcuts.

To add commands to the Quick Access toolbar:

• Click the arrow to the right of the Quick Access toolbar.
• Select the command you want to add from the drop-down list. It will appear in the Quick Access toolbar.

The Save, Undo, and Redo commands appear by default in the Quick Access toolbar. You may want to add other commands to make using specific Word features more convenient for you.

To display or hide the Ruler:

• Click the View Ruler icon over the scrollbar.

The View Ruler icon works as a toggle button to turn the Ruler on and off.

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Data Representation

Data Representation

The set of symbols to express quantities as the basis of counting is referred to be a number system. There has been various number systems under human use for the purpose of counting and measurement. For instance decimal number system, octal number system, binary number system and hexadecimal number system have been most popular number systems which human beings have been utilizing for the purpose of counting and measurement.

Complete chapter notes attached here

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