MS WORD 2007 TUTORIAL 5

Proofing Features

Introduction

Worried about making mistakes when you type? Don't be. Word provides you with several proofing features that will help you produce professional, error-free documents. In this lesson, you will learn about the various proofing features, including the Spelling & Grammar tool.

Using proofing features

Watch the video! (3:24 min)

Download the example to work along with the video.

Line colors

By default, Word automatically checks your document for spelling and grammar errors. These errors are indicated by colored wavy lines.

• The blue line indicates a contextual spelling error.
  • A contextual spelling error is when an incorrect spelling of a word is chosen. For example, if you writeDeer Mr. Theodore at the beginning of a letter, deer is a contextual spelling error because dear should have been used. Deer is spelled correctly, but it is used incorrectly in this letter.
• The red line indicates a misspelled word.
• The green line indicates a grammatical error.

To use the spelling check feature:

• Right-click the underlined word. A menu will appear.
• Select the correct spelling of the word from the listed suggestions.
• Left-click your mouse on the word. It will appear in the document.

You can choose to ignore an underlined word, add it to the dictionary, or go to the Spelling dialog box.

To use the grammar check feature:

• Right-click the underlined word. A menu will appear.
• Select the correct word from the listed suggestions.
• Left-click your mouse on the word. It will appear in the document.

You can also choose to ignore an underlined word, go to the Grammar dialog box, or find out more information about the word and its usage.

You can also wait and run the spelling and grammar check after completing the document. Click the Spelling & Grammar command on the Review tab.

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MS WORD 2007 TUTORIAL 4

Saving Documents

Introduction

It's important to know how to save the documents you are working with. There are many ways you share and receive documents, which will affect how you need to save the file.

Are you downloading the document? Saving it for the first time? Saving it as another name? Sharing it with someone who doesn't have Word 2007? All of these factors will affect how you save Word documents. In this lesson, you will learn how to use the Save and Save As commands, how to save as a Word 97-2003 compatible document, and how to save as a PDF.

How to save documents

Watch the video! (3:38 min)

Download the example to work along with the video.

To use the Save As command:

• Click the Microsoft Office button.
• Select Save AsWord Document. The Save As dialog box appears.

• Select the location where you want to save the document using the drop-down menu.
• Enter a name for the document.

• Click the Save button.

To use the Save command:

• Click the Microsoft Office button.
• Select Save from the menu.

Using the Save command saves the document in its current location using the same file name. If you are saving for the first time and select Save, the Save As dialog box will appear.

To Save As a Word 97 - 2003 document:

• Click the Microsoft Office button.
• Select Save AsWord 97-2003 Document.

• Select the location where you want to save the document using the drop-down menu.
• Enter a name for the document.
• Click the Save button.

To download the PDF extension:

• Click the Microsoft Office button.
• Select Save AsFind add-ins for other file formats. This will open your web browser to the Microsoft site.
• Follow the instructions on the Microsoft site for downloading the extension.

To save as a PDF:

• Click the Microsoft Office button.
• Select Save AsPDF. The Save As dialog box will appear.

• Select the location where you want to save the document using the drop-down menu.
• Enter a name for the document.
• Click the Publish button.

Compatibility mode

Sometimes you may need to work with documents that were created in earlier versions of Microsoft Word, such as Word 2003 or Word 2000. When you open these types of documents, they will appear in Compatibility mode.

Compatibility mode disables certain features, so you'll only be able to access commands found in the program that was used to create the document. For example, if you open a document created in Word 2003, you can only use tabs and commands found in Word 2003.

If you want access to all of the Word 2007 features, you can save the document in the Word 2007 file format.

To exit Compatibility mode:

• Click the Microsoft Office button.
• Select Save AsWord Document.

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